Leads go cold
Inquiries sit for hours. The first business to reply usually wins the job — and it’s rarely the one checking email between tasks.
Your business,running on autopilot.
Apex Ops designs, builds, and runs the AI automations behind your lead generation, operations, content, and commerce — so your team only does the work that needs a human.
Operating at scale
Systems already running for brands with real reach.
METRIC_01
0.0M
Social audience behind a creator brand we operate
METRIC_02
0M
YouTube subscribers across that brand’s channels
METRIC_03
0K
Email and SMS contacts under management
METRIC_04
0+
Talent profiles synced for a national staffing agency
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0
Target keywords in a single SEO program
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0
AI agents running one brand’s operations
Built by operators
We’ve scaled brands. Not just advised them.
Before Apex Ops, our founder helped build a DTC nutrition brand from $1M to more than $300M in revenue — with millions in ad spend and a full omnichannel operation behind it — and launched thousands of products on Amazon.
$1M → $300M+
A functional-nutrition brand scaled through DTC advertising and omnichannel retail
5,000+
Products launched on Amazon
Licensed
Amazon launches for major entertainment brands kids know by name
The problem
Your ops are leaking.
Most growing businesses lose time and revenue in the same six places. Watch it happen — then flip the switch.
Your team is the integration
People copy data between inboxes, spreadsheets, and CRMs instead of doing the work only they can do.
Channels nobody runs
The blog, the marketplace listings, the email list, the reviews. All important, all behind, all waiting on someone with time.
No-shows eat your calendar
Appointments get forgotten, slots sit empty, and every reschedule takes three phone calls.
Invoices go unpaid
Nobody likes chasing money, so overdue invoices pile up quietly and cash flow gets tight.
You’re flying blind
Your numbers live in five dashboards, and the weekly report gets built by hand — if it gets built at all.
Illustrative examples.
AI Services
One agency. Every system your business runs on.
Start with one high-impact automation or hand us the whole backend. Every build is tested against real data before it goes live, then managed every month.
FLAGSHIP
Creator Commerce Management
The full backend for personality-driven brands — run as one system, by one team.
Owned-site consolidation, Amazon, TikTok Shop and Walmart storefronts, founder entity authority, a podcast-to-blog engine, email and SMS, and multilingual video. Priced as a base retainer plus commission only on growth above your baseline.
Owned siteAmazonTikTok ShopWalmartSEO + AEOEmail + SMSDaily blogMultilingual video
AI Ops Audit
A ranked roadmap of what to automate first — and what it’s worth.
Founding-client price $297 for our first 10 clients ($750 after that): a leak report, workflow map, top-5 automation roadmap, quick wins, and a fixed-price proposal. The fee comes off your build.
AI Front Desk
24/7 voice and chat that answers, qualifies, and books.
Connected to your calendar and CRM, with a transcript for every conversation and a clean handoff to a person when it matters.
Automation Build + Managed Ops
Custom workflows, monitored and improved every month.
Lead intake, scheduling, onboarding, invoicing, and reporting — with error monitoring and auto-recovery built in.
SEO Blog Engine
Strategy-first content that ranks — and gets cited by AI answers.
Topical keyword maps, SERP-driven briefs, fact-checked drafts built from your own expertise, schema, and weekly decay monitoring.
Content Atomizer + Dubbing
One episode becomes a week of content, in multiple languages.
Blog post, short clips, newsletter, quote graphics, and dubbed versions for new-language audiences.
AI Creative Studio
Product ads, UGC-style video, imagery, and voiceover at volume.
Brand-locked visual systems and clearly disclosed AI creative, produced in days instead of weeks.
Revenue Systems
Prospecting, speed-to-lead, and booked calls on autopilot.
ICP sourcing, personalized outreach, reply classification, and instant follow-up that books the meeting.
Staffing Ops Stack
Talent intake, shift-fill, and client booking, automated.
Built from inside a national staffing operation: onboarding flows, shift broadcasts, roster-to-site sync, and booking.
See it run
Systems executing while you sleep.
This is a speed-to-lead workflow: a new inquiry is enriched, qualified by an AI agent, checked against your approved facts and rules, routed, answered, and logged — in seconds.
WORKFLOW · SPEED-TO-LEADEXECUTING
01RUNNING
New lead arrives
webform · calendly
02QUEUED
Company and contact enriched
prospecting api
03QUEUED
AI agent drafts an answer
claude agent · your knowledge base
04QUEUED
Checked against facts and guardrails
brand voice · approved sources · confidence 0.94
05QUEUED
CRM updated, owner assigned
airtable crm
06QUEUED
Personalized reply sent
gmail · sms
07QUEUED
Logged to the monthly report
dashboard
Illustrative demo · Every client workflow ships with error monitoring and a monthly execution report.
The trust layer
It answers like your best employee — because it’s trained like one.
The real worry with AI outreach is a wrong answer reaching a real customer. Every agent we deploy is built so that never happens silently.
Trained on your business
We build a private knowledge base from your website, products, pricing, policies, FAQs, and past conversations. The agent answers only from those approved sources — not the open internet.
Your voice, not a robot’s
A brand voice profile built from your real emails and messages sets the tone, the phrasing, and the words it never uses. Replies sound like your team wrote them.
Hard guardrails
Written rules on what it can never do: invent prices, promise discounts or delivery dates, discuss competitors, or give legal, medical, or financial advice.
Knows when to hand off
Every answer gets a confidence score. Anything uncertain, sensitive, or high-value goes straight to your team with the full conversation attached — instead of a guess.
Proven before it goes live
Before it ever talks to a customer, the agent is tested against your real past inquiries and scored for accuracy. It only moves forward when the answers are right.
Secure and private by design
Business-grade AI APIs that don’t train on your data by default, least-privilege access, credentials kept in a vault, encrypted connections, and every conversation logged for review.
ROLLOUT · YOU CONTROL HOW FAR IT GOES
01SHADOW MODE
It drafts replies to real inquiries, but nothing is sent. We review every draft and fix the knowledge base until accuracy holds.
02APPROVAL MODE
Replies go out only after your team approves them with one click. You see exactly what it would say, and edit when needed.
03AUTOPILOT
Routine replies send on their own; edge cases still escalate. Keep approval on for any topic you choose — pricing, refunds, anything — permanently.
n8nClaudeShopifyWebflowAmazonTikTok ShopWalmartGoogle WorkspaceAirtableNotionCalendlySemrushElevenLabsVercel
Selected work
Built for operators with millions on the line.
Client names stay private. The scale and the systems don’t.
One backend for a media brand selling across four channels.
- Three storefront sites unified into one owned hub
- Amazon, TikTok Shop, and Walmart managed end to end
- Daily blog engine built from podcast episodes and collaborations
- Long-form video dubbed into Spanish, Portuguese, and Hindi
- 1,500-keyword SEO and founder entity program
The digital stack behind a national talent operation.
- Dedicated sites for marquee international events
- Talent database synced to the website automatically
- Paid search and analytics structure built from scratch
- A creator partnerships division with its own pricing model
A full AI operations suite for a growing product brand.
- Marketing, content, and operations agents in one system
- Daily SEO blog pipeline and competitor tracking
- Email flows, social scheduling, and AI creative
- Amazon and Shopify operations
Process
From audit to autopilot in four moves.
01
Audit
Map your workflows and rank what to automate by ROI.
02
Build
Design, test, and launch each system against real data.
03
Operate
Monitor, fix, and improve every month — with a report you can actually read.
04
Scale
Add channels, agents, and markets once the core runs clean.
Industries
Where our systems already run.
Staffing & EventsCreators & MediaE-commerce & DTCHome & Local ServicesLaw Firms →Professional ServicesHospitality
How it works
Three steps. You always know what you’re paying for.
Start with a free call. If there’s a fit, the paid audit turns it into a priced plan — and the audit fee comes off your build.
STEP 01
Strategy call
Free
20 minutes to see where AI fits your business and whether we’re the right team.
- Talk through your biggest time sinks
- A straight answer on fit
- No cost, no commitment
STEP 02FOUNDING-CLIENT PRICE
AI Ops Audit
$297
FIRST 10 CLIENTS ONLY · STANDARD PRICE $750 AFTER
We dig into how your business actually runs, then hand you a priced plan you can act on — with us or without us. What you walk away with:
- Leak reportWhere leads, hours, and revenue are slipping today.
- Workflow and tool mapA visual diagram of how work moves through your business now.
- Top 5 automation roadmapEach one with estimated hours saved per month and payback time.
- 3 quick winsFixes your team can make this week using tools you already pay for.
- Fixed-price build proposalExact scope, timeline, and cost. No surprises.
- Findings walkthroughA live call to present the plan and answer every question.
Everything is yours to keep. Hire us for the build and the full $297 comes off your build price.
Claim founding pricingSTEP 03
Build + Managed Ops
Fixed quote
We build the systems from your roadmap, then run and improve them every month.
- Fixed setup price, minus your audit fee
- Fixed monthly management
- No hourly billing, ever
FAQ
Questions, answered.
The strategy call is free. If there’s a fit, the AI Ops Audit is $297 for our first 10 clients ($750 after that) — and if you hire us for the build, the audit fee comes off your build price. Builds are quoted at a fixed price and monthly management is a fixed fee. No hourly billing.
Start
Let’s find the first thing to automate.
Tell us where the hours go. We’ll come back with the system that wins them back — and what it’s worth.